Executive Secretary (Japanese speaking)

  • Company: Japanese Financial Institution
  • Location: Marina Bay (Nearest MRT Station)
  • Variable Bonus (2 to 3 months)
  • 21 days Annual Leave (Up to 24 days max)


Job Description:
Our client, a Japanese financial institution, is looking for a Japanese speaking Executive Secretary to handle Japanese speaking stake holders (CEO, Vice President etc.).

(1) Provide secretarial support to the Management:
・Schedule appointments and meetings
・Flight and hotel arrangements for business trips
・Ensure smooth execution of travel logistics, including preparing relevant documents and following up on any travel-related issues
・Report their schedule to Tokyo and other overseas offices
・Prepare their expanse claims
・Prepare documents for meetings
・Provide administrative support for their guests
・Serve as liaison for external meetings
・Arrange Company car driver’s schedule
・Arrange golf game and restaurant bookings
・Arrange telegram, flower stand, etc for ceremonial functions

(2) Serve as a liaison with Tokyo & other overseas offices:
・Update the Tokyo’s internal website with appropriate Singapore office information
・Arrange accommodation and schedule appointments for visitors
・Serve as a liaison for hotel arrangement

(3) Administrative support to Asian Planning:
・Arrange business trip logistics for senior management from Head Office
・Manage logistics on the ground and treating visitor based on supervisor’s instruction
・Administrative work of Asian Planning department such as reimbursement, booking room, meeting schedule arrangement.

 

Job Requirements:

  • At least 2-3 year experience in similar role, preferably in same industry
  • Bilingual in both written and spoken English and Japanese to liaise with Japanese speaking institutional investors and stakeholders 
  • Organized, reliable and able to multi-task 
  • Ability to work independently for streamlining the matters to arrange
  • Flexible and adaptable to changing priorities and urgent tasks
  • Strong interpersonal skills with the ability to build and maintain professional relationships
  • Proficiency in Microsoft Office
     

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions, 
EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html

Jeffrey Koh Kok Ann
EA Registration No: R1770345
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN #09-02 SINGAPORE 049246
EA License No:90C4069
 

Employer questions

Your application will include the following questions:
  • Which of the following statements best describes your right to work in Singapore?

Company profile

Company Logo for Pasona
Accounting11-50 employees

Pasona Singapore Pte. Ltd. is a Japanese recruitment firm and HR solution provider in Singapore with over 35 years of experience. We are 100% owned by Pasona Group Inc, and have a strong support network in 13 countries. Our comprehensive HR services are tailored to meet each client’s business needs. Our goal is to simplify HR so that companies can focus on what they do best – growing their businesses.

Our team of experienced professionals stays at the forefront of industry trends and developments, ensuring that our clients have access to the latest information and strategies for success, growing their businesses.

Pasona Singapore Pte. Ltd.

EA Licence: 90C4069

Perks and benefits
Hybrid Working Environment
Employee's Well-being
Friendly Team Members
Basic + Commission
Training Provided
Events

Company information

Registration No.199004189D
EA No.90C4069

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