Administrative Officer

We're an established corporate services firm helping businesses set up and operate in Singapore & Malaysia — covering incorporation, Cosec, Employment Pass, accounting, tax, and more.

We're a hands-on, client-focused team looking for someone junior, reliable, and willing to learn to support our Singapore office.

The Role

A generalist role suited for someone who is organised, willing to learn, and comfortable handling paperwork, client follow-ups, and day-to-day admin. You'll support the team across document prep, client communication, filing, data entry, and general office tasks — plus ad hoc duties assigned by the manager.

What You'll Do

📁 Admin & Documentation Support

* Prepare, organise, and file company documents, forms, and client records

* Maintain filing systems, tracking sheets, and client folders

* Collect, check, and follow up on client documents

* Update company and client information in internal systems

* Assist with basic document preparation, letters, and forms

* Support simple government portal submissions under guidance

💬 Client Service & Follow-Up

* Respond to client enquiries via email, WhatsApp, and phone

* Follow up on missing documents, signatures, and payments

* Assist with new client onboarding and document collection

* Coordinate with internal teams (Cosec, accounts, tax, EP)

* Keep CRM notes and task trackers updated

🗂️ General Admin & Ad Hoc

* Help with quotations, invoices, engagement letters, and admin records

* Support scheduling, courier, notarisation, and office coordination

* Scanning, filing, data entry, reports, and shared inbox management

* Carry out other ad hoc duties assigned by the manager

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What We're Looking For

✅ 2 years in admin, customer service, or a similar office role

✅ Fresh graduates welcome to apply

✅ Comfortable with paperwork, forms, filing, and follow-up work

✅ Good written and spoken English; Mandarin a bonus to effectively communicate with Mandarin-speaking clients.

✅ Organised, careful, and willing to learn

✅ Proficient in MS Office, Google Workspace, email, and WhatsApp

✅ Responsible, positive attitude, and a team player

Requirements:

• Attention to detail with a strong sense of responsibility.

• Degree/Diploma in business administration or related disciplines.