Condominium Manager

A.               Accounts Management

Able to understand monthly I&E, do annual budgeting for Maintenance & Sinking fee. To report to Management Council on budget and use of funds and facilitate fixed deposit accounts.

B.               Administrative Management

1.    Familiar with word processers, words, powerpoint, basic knowledge on use of Generative AI, AI chatbots and Assistants.

2.    To ensure all records, meeting minutes are keep in proper order.

3.    To ensure proper filing and archival of building plans and drawings.

C.              Building & Facilities Management

1.    To draft and maintain a daily inspection schedule for building facilities and all M & E equipment,

2.    To carry out scheduled inspection on functionality of M & E equipment and facilities on site.

3.    To ensure all facilities and M & E items are functioning.

D.              Contracts & Contractor Management

1.    To ensure all term contracts are valid.

2.    To call for Invitation to Quotes (ITQ) when term contracts is near expiry.

3.    To ensure all maintenance work is carried out according to schedule and contract terms.

4.    To ensure that all works are carried out in proper order

5.    Meet with term contractor to discuss on their work schedule and review their performance.

6.    To call for ITQ or Request For Quotation (RFQ) for adhoc repair works.

7.    To assist in prepare tenders for major retrofitting works.

8.    To recommend qualified persons to Management Council for Major A & A,  Retrofitting works. 

9.    To keep records of warrantied items and works and to activate when needed.

E.                Community & Compliance Management

1.    With assistance from admin assistant to reply to Resident correspondence via phone calls, emails or any other form of electronic correspondence.

2.    To advise Management Council on BMSMA, implementation and enforcement of By Laws and/or House Rules of the estate.

3.    To ensure all licenses, certificates are valid.

4.    To prepare meeting agenda, manage and conduct Council Meetings. 

5.    To prepare Annual General Meeting agenda together with Management Council and prepare for AGM (Supported by HQ Management staff)

6.    To prepare logistics and conduct AGM (supported by HQ Management staff)

7.    To prepare all meeting minutes.

Kind Reminder

Kindly include the following in your resume:

1.    Current Renumeration

2.    Expected Renumeration

3.    Nationality

4.    Age or DOB

5.    Vicinity of residence (do not need to be full address, just indicate estate will do)

6.    Possess any driving license Class 2B/2A/2/3 (Not a requirement)

7.    Past employment as a Condominium Manager with Company with site (Condo) reference.

8.    How many years' experience do you have as a Condominium Manager managing 200 unit condominium. (One CM and weekly Technician support)

9.    How much notice are you required to give your current employer?