Intern, Project Admin (6 Months)

Who We Are

AETOS is a purpose driven organization – securing our future for our families, our communities and our clients. We are anchored on strong fundamentals and values by going fast, going together and going beyond. Our People are our key enablers and we are committed to investing in their personal and professional growth. While security is our core business, we are solving real challenges by leveraging technology and integrated solutions that unify safety, security, facilities management (FM), sustainability and much more. 

What Make Us Unique

We stand out by how we value our people – through learning and development. Our organisation is built on a culture of ownership, an environment of trust and a commitment to go the extra mile for our clients. We are firm believers that success is never achieved alone but through collaboration, teamwork and a common purpose.

Who We Are Looking For & What Role You Will Play

• Provide administrative support for ongoing and upcoming deployment projects (e.g., NEA, PSA).

• Prepare and maintain project documentation, such as checklists, deployment schedules, handover forms, and inventory trackers.

• Coordinate procurement activities, including raising Purchase Requisition, tracking deliveries, verifying invoices, and updating procurement logs.

• Maintain and update staff deployment schedules and support timesheet collection and compilation.

• Liaise with internal departments (HR, Finance, Operations) to support onboarding, conversion, or offboarding of project staff.

• Assist in the preparation of reports, presentations, and documentation for management reviews or client meetings.

• Manage and track equipment inventory (e.g., laptops, NVRs, UPS, CCTV components) for deployment readiness.

• Support the team in logistics arrangement for deployment (e.g., transport coordination, access pass applications).

• Perform general office duties such as filing, document scanning, and follow-up on internal approvals.
  

What Knowledge & Experience We Require From You

• Minimum Nitec in Business Administration, Logistics, or any related field. Fresh graduates are welcome to apply.

• Strong attention to detail and ability to handle multiple tasks.

• Basic knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).

• Excellent communication skills, both written and verbal.

• Proactive, organized, and able to work independently.