Sales Admin Coordinator

Job Description:

• To manage sales support groups and ensure processes are executed correctly in a timely manner.

• Attend to all job duties when the requirement arises – quotation/correspondence, faxes, SOP, and Sales inquiries – phone/counter.

• GRN update to Purchase Order and submit to Finance Department for payment.

• To create Purchase Orders for stock ordering and inter-department requisition.

• To generate reports for Department – Purchases/Sales/Order for Stocks/Vessel/sales incentives etc.

• To provide provision for rebate payout to Finance Department.

• Submit monthly sales report to Principal.

• Authorizes Purchase Orders, claim instruction forms, return notes, and credit instruction forms when the Manager is unavailable.

• To carry out local sourcing for ball bearings that replace Bearings.

• To change/improve operations procedures and achieve enhanced res between department staff and all other departments.

• To liaise with principal regarding order status, delivery, claims, etc.

• Maintain Sales & Purchasing Prices and discounts in the Parts Master file.

• To file GST refund when required.

• Train other staff members to perform work activities, such as using computer applications.

• Any other duties as assigned by Supervisor.

Requirement:

• ‘O’ Level, Diploma in Business or equivalent

• Min 3 to 5 years experience in a similar capacity.

 • Proficiency in using VLOOKUP and creating/managing pivot tables is an advantaged.

• Good computer skills, especially in Excel knowledge (Advance skills).

• Experience with SAP (MM) is highly preferred.

• Possess good interpersonal & communication skills.

• Personality traits – good attitude, customer focus, team player, detailed

• Good written and spoken English