Part-Time / Intern – Administrative & IT Support

About Jenga Anderson

Jenga Anderson is a Singapore-based professional services group supporting businesses with corporate advisory, accounting, tax, HR, immigration, corporate secretarial, compliance and other business services.

We are looking for a Part-Time / Intern – Administrative & IT Support to support our day-to-day office administration and basic IT functions.

This role is primarily an administrative and office support role, with additional exposure to IT, AI tools and technology-related tasks. It is suitable for someone who is organised, responsible, comfortable with computers and interested in learning how technology can be applied in a business environment.

Job Responsibilities

1. General Office Administration

• Sort incoming mails and correspondence.
• Scan and digitise documents and mails.
• Distribute mails and documents to the relevant staff or departments.
• Assist with filing and organising physical and electronic documents.
• Prepare, organise and maintain administrative records.
• Assist with printing, photocopying, scanning and document management.
• Restock pantry items and basic office supplies.
• Monitor office and pantry supplies and inform the team when replenishment is required.
• Assist with general office organisation and housekeeping.
• Handle other ad-hoc administrative tasks as requested.

2. Administrative & Operations Support

• Assist the Operations team with daily administrative tasks.
• Maintain simple trackers, records and databases.
• Assist with preparing documents, forms and internal materials.
• Support data entry and information updates.
• Assist with arranging and organising files and records.
• Follow up on simple administrative tasks and outstanding items.
• Provide general support to different departments when required.

3. Basic IT Support

• Assist employees with basic IT-related tasks.
• Assist with laptop and computer setup, where required.
• Assist with software installation, updates and basic configuration.
• Maintain records of company laptops, computers and other IT equipment.
• Maintain records of software licences and subscriptions.
• Assist with basic user account and access administration.
• Help identify and report basic IT issues to the relevant person or service provider.
• Assist with employee IT onboarding and offboarding requirements.
• Maintain basic IT documentation and user guides.

4. AI & Technology Support

• Assist in testing AI tools such as ChatGPT and other approved platforms.
• Test simple AI prompts and workflows for internal business use.
• Help evaluate AI-generated content for accuracy and usefulness.
• Assist employees with basic use of approved AI tools.
• Help create simple AI prompts, templates and reference materials.
• Identify repetitive administrative tasks that may potentially be improved through AI or automation.
• Assist with simple technology and automation projects where required.

5. Documentation & Records

• Maintain administrative, IT and equipment records.
• Update trackers and internal databases.
• Maintain organised electronic and physical documentation.
• Assist in preparing simple reports and summaries.
• Create and update basic user guides, FAQs and internal reference materials.
• Ensure records are kept accurate and up to date.

Requirements

• Responsible, organised and detail-oriented.
• Comfortable performing general administrative and office support tasks.
• Basic computer skills and familiarity with Microsoft Office / Google Workspace.
• Comfortable learning new software and technology.
• Interest in AI and technology is an advantage.
• Able to follow instructions and complete tasks independently.
• Good communication skills.
• Reliable and willing to assist with a variety of tasks.
• No programming experience is required.

Working Arrangement

• Part-Time / Internship available
• Suitable for students or individuals seeking part-time work experience.

This is primarily an administrative role with additional IT, AI and technology responsibilities.