The right way to follow up on a job application

After you hit “submit” on that job application, it is normal to feel excitement and anxiety as you await a response. Although you are confident that you have put your best effort into this application, you know how competitive the job market is in Singapore.

But what if we told you there's one crucial step that can boost your chances of standing out from other candidates. It can help you land an interview?

Following up on a job application is your chance to show you are not just another name in the pile. It is your chance to show that you are a go-getter genuinely excited about the role. A well-crafted, professional follow-up email can help you leave a lasting impression on hiring managers.

In this guide, we will show you how to follow up on a job application. We will arm you with practical tips on when and how to follow up. You will also find effective strategies to craft an effective follow-up message.

When to follow up on a job application

Timing is key for an effective follow-up. Following up too soon, such as within 3 days of submission, can be counterproductive. Allowing a reasonable amount of time shows respect for the hiring manager’s busy schedule. The optimal time to follow up in Singapore is typically one to 2 weeks after submitting your job application.

There are exceptions. If the job description specifies a time frame for responses, adhere to that guideline.

For roles in fast-paced or highly competitive industries, it may be appropriate to follow up sooner.

When in doubt, it is best to wait a bit longer to ensure your follow-up is well-received.

Source: Freepik

How to follow up on a job application

Following up on a job application is a crucial step in the hiring process. It shows your enthusiasm for the position and keeps you on the hiring manager's radar. Here are some effective strategies to follow up professionally and increase your chances of landing the job:

1. Identify the hiring manager is

To follow up on your job application, reach out directly to the hiring manager.

Check the job posting for the hiring manager’s name. If it’s not listed, search the company’s website or use professional networking platforms to find the relevant person. Once identified, locate their business email or contact number.

If you cannot find the hiring manager's contact information, use the general application email address provided in the job posting.

2. Choose the best outreach method

Consider the most appropriate method for your follow-up—email or phone.

Follow-up via email

Email is the most common method for follow-ups in Singapore. It allows you to send a clear, concise message that the hiring manager can respond to at their convenience.

Follow-up via phone call

A phone call can be more personal and demonstrate your initiative. Use this method if the hiring manager’s email address is not available. Ensure your call is brief and well-timed (avoid calling after business hours).

Follow-up in person

In rare cases, a follow-up in person may be appropriate. For example, if you have a former colleague or acquaintance at the company, you might visit for a casual catch-up. However, be cautious and avoid being intrusive.

Tips for following up on a job application

You have waited 2 weeks and are now ready to follow up on your job application. Ensure the follow-up leaves a positive impression on the hiring manager. Here are some tips:

1. Keep it short and sweet

Whether you are emailing or calling, keep your message brief. Respect the hiring manager’s time to make a good impression.

• Email
  ⁠Limit your message to 3 concise paragraphs. Consider using bullet points for clarity. Start by briefly introducing yourself and mentioning the position you applied for. Conclude with a polite closing, thanking for their time.
• Phone
  ⁠Aim to finish your call in under 3 minutes. Prepare a brief outline of key points to ensure you stay on track. Make sure to call during business hours.

2. Highlight your eligibility and interest

In your follow-up, clearly state the position you applied for. Also mention why you think you are a good fit. Briefly highlight up to 3 relevant skills.

Emphasise your eagerness to contribute to the company’s success. Express your enthusiasm for the company’s values, innovative spirit, and business goals. This can make your application stand out.

3. Invite clarification

Use your follow-up to ask about the next steps in the hiring process and when you can expect to hear back. Offer to provide additional information or portfolio samples if needed. This shows your proactive approach and willingness to support your application further. It also helps you stay informed about the timeline and expectations.

4. Express gratitude

Finally, thank the hiring manager for their time and consideration. A sincere thank you underscores your professionalism and sincerity. Acknowledge the effort they put into reviewing your application. This courteous gesture can leave a lasting positive impression.

Source: Freepik

How to follow up on a job application: Email templates and examples

Before crafting your follow-up email, here is a look at a few samples for inspiration. We have put together two templates that serve as a general framework to apply in your follow-up email.

Below, we have also created 2 examples to illustrate how you can customise these templates to fit your specific context.

Sample follow-up email templates

Template 1

Dear [Hiring Manager's Name],

Hope your week is going well! I am writing to follow up on the job application I submitted on [date] for the position of [job title] at [company name].

Given my [mention key qualifications/skill sets], I believe that I will be able to make valuable contributions to your company. I have long been inspired by [company name] for its [mention of company attributes], and I would love the chance to join your team.

I'd just like to check on the next steps in your hiring process — do you have any updates on an expected timeline? Please let me know if you require further information or documents to support my application as well.

Thank you very much for your time. I look forward to hearing from you soon.

Sincerely,

[Your name]

Template 2

Dear [Hiring Manager's Name],

I trust this email finds you well! I'm reaching out to check on the status of my application for the role of [job title], which was sent in on [date].

I'm truly excited about this opportunity to join your team. With my background in [mention key qualifications/skill sets], I am confident that my skills and experience make me a good fit for this role.

Please let me know if there's any further information I can provide to support your decision-making process.

Thank you very much for your time and consideration. I look forward to hearing from you!

Warm regards,

[Your name]

Sample follow-up email examples

Example 1

Dear Cheryl Tan,

I trust your week is going smoothly. I am writing to follow up on the job application I submitted last Tuesday (14 May) through JobStreet for the Marketing Executive role at ABC Marketing Pte Ltd.

With my background in crafting effective digital marketing strategies, I am confident I would be a valuable addition to your team. ABC Marketing Pte Ltd's creative campaigns have always been a source of inspiration for me, and I am eager to bring my skills to your esteemed team.

Could you kindly provide an update on the next steps in your recruitment process? If you need any additional examples of my previous marketing projects, please let me know.

Thank you very much for your time and consideration. I look forward to your response.

Sincerely,

Rachel Ong

Example 2

Dear Emily Ng,

I hope this email finds you well! I am writing to inquire about the status of my application for the position of Senior PR Associate, submitted on 14 May via JobStreet.

I am genuinely enthusiastic about the chance to join your team. With over five years of experience in PR and brand communications, I am confident that my storytelling and strategic abilities make me a strong candidate for this role.

I understand the hiring process can be demanding, so please let me know if there is any additional information I can provide to assist with your decision-making process.

Thank you very much for your time and consideration. I look forward to your response!

Best regards,

Sara Lim

Bottom line

Following up on a job application can enhance your chances of getting an interview. A well-crafted follow-up shows your genuine interest in the role and your dedication to the company.

Timing is important; wait for the right moment to follow up. Personalise your message and maintain professionalism in all communications. By following these tips, you can stand out to hiring managers and move closer to securing the job you want.

Good luck with your job search!

FAQs

Should I follow up if the job posting doesn't specify a timeframe?

Yes, it is advisable to follow up. If the job ad does not specify a timeframe, it's generally recommended to wait for one to two weeks after submitting your application before following up.

What if I don't hear back after my follow-up email?

If you receive no response after your initial follow-up email, don't be disheartened. Sometimes, delays occur in the hiring process, or the hiring manager may be temporarily unavailable. After a reasonable period, typically one to 2 weeks, consider sending a polite follow-up message, maintaining a professional and patient tone.

Is it okay to follow up on multiple job applications at the same company?

Yes, it is acceptable to follow up on multiple job applications within the same company. Ensure each follow-up is tailored to the specific role applied for, highlighting how your skills and experience align with the job requirements.

What if I can't find the hiring manager's contact information?

If you are unable to find the hiring manager's contact details, explore the company's website or utilise professional networking platforms. As a last resort, use the general email address provided in the job posting for applications.

Is it better to follow up by email or phone call?

Email is generally preferred for follow-ups as it allows you to craft a clear and concise message while providing the hiring manager with the flexibility to respond at their convenience. However, if an email address is not available, a brief and professional phone call can also be effective.

Should I mention my salary expectations in my follow-up message?

It is advisable not to discuss salary expectations in your follow-up message. Save any discussions regarding salary for the interview stage.

How can I ensure my follow-up message stands out?

To ensure your follow-up message makes a positive impression, reaffirm your enthusiasm for the position and clearly articulate why you are a strong candidate. Keep your message concise, professional, and focused on your relevant skills and genuine interest in the role.

Is following up during holidays or festive seasons in Singapore okay?

It is generally best to avoid following up during major holidays or festive seasons in Singapore, such as Chinese New Year or Hari Raya. Hiring managers may be on leave or less responsive during these times.