HR Assistant/Executive

Company Overview

NIDEC COMPONENT TECHNOLOGY CO., LTD.

Job Summary

Manage employee claims, reimbursements, attendance, welfare, training, recruitment support, and general office administration to ensure smooth HR and operational processes.

Responsibilities

• Prepare and submit purchase requisitions and payments for miscellaneous purchases and expenses
• Verify employee submissions for medical, dental, spectacle, and other healthcare claims
• Process monthly employee claims for reimbursement accurately and timely
• Compute monthly overtime, annual leave, medical claims, unpaid leave, and other reimbursements
• Update monthly summary tables of costs related to overtime, medical, dental, spectacle, healthcare claims, and reimbursements
• Prepare and generate monthly cost reports for management review
• Download TMS records and compile monthly attendance and lateness reports for management
• Monitor and update attendance records for special cases to maintain accuracy
• Verify employee annual leave applications for compliance with company policies
• Provide half-yearly reminders to employees to clear annual leave balances within deadlines
• Initialize new year annual leave entitlements for all employees
• Support weekly and monthly employee welfare activities to promote engagement
• Assist in arranging employee insurance renewals, annual health screenings, and health-related activities
• Estimate costs for insurance benefits renewal and follow up on employee claims and premium payments
• Support sourcing and organizing employee recreation activities to enhance workplace morale
• Coordinate all training and course arrangements, including registrations, cost estimations, and payment processing
• Update and maintain accurate training records for employees
• Prepare and generate monthly and yearly training cost reports for budgeting and analysis
• Assist and support recruitment activities to facilitate hiring processes
• Prepare new employee onboarding notifications via Kissflow and set up new employee databases
• Update orientation notes regularly to support new employees during their first days of work
• Ensure office equipment, pantry items, and supplies are maintained in proper working condition
• Collaborate with Safety Committee to maintain office safety standards at all times
• Prepare business cards for employees upon request
• Coordinate shipment arrangements, including preparation of shipping documents for customers and forwarders
• Assist with other ad-hoc administrative activities as required