3 Resignation Letter Samples That Are Ready to Use
As with the rest of the world, the pandemic changed the employment landscape of Singapore. More people are evaluating their career direction, even leading some to tender resignation letters. If you are thinking of changing jobs, submitting a resignation letter is a matter of professional courtesy. We created samples to help you come across as professional and polite. Keep in mind that writing a good one paves the way for a positive discussion with your boss.
To be able to write a proper resignation letter, you need to know what details to include and what you need to leave out.
What to Include in Your Resignation Letter
- Last day of employment: Indicate how much time you have left in your job. This is relative to the day you sent in your notice, or perhaps the period of time stipulated in your contract. This will help your employer plan for your departure, which includes hiring and training your replacement.
- An expression of gratitude: Exercise professionalism by being thankful for the opportunity to work in the organisation.
- Availability to assist in the transition: Offer to help during the turnover since this will convey how sincere you are with your thankfulness to the company. If you can be specific on how you can help, this is an added plus.
- Contact information: Give your current information in case they need to get in touch with you for your last payroll or taxes. Details like your address, email, and mobile number will be enough.
Leave Out the Following From Your Resignation Letter
- Negative feedback: To maintain good relationships with those you will leave behind, resist the temptation to say how dissatisfied you were at work.
- Critique of the organisation: Even if you are feeling negative about the company, avoid criticising any of their procedures, products, or services in your resignation letter. Keep the focus of the letter about you and your departure from the company.
- Being offered a higher salary: Even if this is true, this is an unnecessary detail to include in your resignation letter. If you want to use your resignation as leverage to receive a counteroffer, it is more prudent to discuss your plans with your boss before writing a resignation letter.
Also read: Here are 12 reasons to decline a counteroffer after submitting your resignation letter
Resignation Letter Samples
To help you with the daunting task of coming across as tactful and grateful when leaving your company, here are some resignation letter templates that you can go over to get you started on writing one that is appropriate to your situation.
A Resignation Letter About A Career Change
Date
Name of the Recipient
Position
Company
Company Address
City, State, Zip Code
Dear Name of the Recipient
I wish to inform you that I am resigning as the Training Specialist from XYZ Company. My last working day will be on May 21, 20XX.
The two years I spent with our team gave me invaluable skills for which I am most grateful. Learning different online tools helped me develop courses more efficiently, something that will help me as I pursue my upcoming role.
Working with such a dedicated team, who extended much patience with me especially when our organisation was undergoing its company-wide digital transformation, is one of the experiences I will keep looking back to. If I can help train the person who will take over my post, please let me know. I can be reached at [contact number] or via my email [email].
Thank you again for the opportunity to work with you and the team. I wish you all the best and look forward to staying in touch.
Sincerely,
Your Name
Training Specialist
A Resignation Letter About Leaving for Personal Reasons
Date
Name of the Recipient
Position
Company
Company Address
City, State, Zip Code
Dear Name of the Recipient
With a heavy heart, I am submitting this letter of resignation from my role as the Social Media Manager for NXT Unlimited. My last working day will be on December 23, 20XX.
Despite the challenges of this trying year, NXT Unlimited has adapted easily. Our management team has shown what it's like to lead with great resilience and sincere compassion. In the five years that I have been with the company, I am most grateful for being able to work remotely throughout the pandemic. Working from home helped firm up my resolve to devote more time to raise my growing family.
Please let me know how I can help the team during this transition period. You can reach me either at [contact number] or via [email].
Thank you for nurturing my career over the years. I hope we can continue to keep in touch.
Many thanks,
Your Name
Social Media Manager
A Resignation Letter For Leaving Immediately
Date
Name of the Recipient
Position
Company
Company Address
City, State, Zip Code
Dear Name of the Recipient
Please accept my resignation letter as the Retail Operations Specialist of Outland Outfits. My last working day will be on July 18, 20XX. I know this is unexpected, however, I will be happy to assist you in finding my replacement to help during the transition.
Working here has been instrumental to the growth of my career in retail, and I am most grateful for this. The training I received here is the best in the industry, and the professional attitude of my co-workers helped shape my work habits.
I would like to thank you for all the opportunities you have given me to be a contributor to the company's success, and I sincerely apologise for any inconvenience brought about by my sudden departure. You can reach me at [contact number] or via email at [email] and I will respond as soon as I am able.
Yours sincerely,
Your Name
Retail Operations Specialist
Also read: Here's how to quit your job professionally and gracefully
Generally speaking, it is customary to give your employer a head's up a month ahead of your last day to find, hire, and train your replacement. For employees still under probation, a two-week notice is encouraged. Check your employment contract to guide you on how much lead time to give the company.
While leaving one's job without having one to move to is becoming more common these days, make sure you update your MyJobStreet Profile so employers know what you have to offer. Among other things, your work history helps employers determine whether your skills are relevant to the candidates they need to hire.
Start finding #JobsThatMatter to you on our website or mobile app. Remember to add #WorkNow to your profile to let employers know that you are readily available for employment. You can also go to Jobtreet's Career Resources Hub to get expert advice to help guide you through your career journey.
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