7 simple resignation letter templates that are ready to use (2025 update)
You’ve made the decision to move on from your current job. Whether it’s for career advancement, personal reasons, or retirement, the next step is to write an amicable resignation letter. This document not only informs your employer of your departure but also reflects your professionalism and helps maintain positive relationships.
In this guide, we’ll cover everything you need to know about writing a resignation letter — from what it is and how to structure one, to ready-to-use resignation letter templates for different situations.
You’ll also learn how to resign with confidence, whether you’re submitting a simple resignation letter or a short resignation letter for immediate departure, and handle the transition process with grace.
- What is a resignation letter
- How to write a resignation letter
- Resignation letter templates
- Write a resignation letter that resonates
- FAQs
What is a resignation letter?
A resignation letter is a formal written notice that lets your employer know you’re leaving your position. It typically includes your intent to resign, your last working day, and sometimes a brief note of thanks.
In Singapore, submitting a resignation letter is a standard practice, even after discussing your decision verbally with your supervisor. It provides a written record for human resources (HR) and helps ensure a smooth transition. Writing a respectful resignation letter demonstrates your professionalism and helps preserve positive ties for future networking or reference opportunities.
How to write a resignation letter?
A good resignation letter is clear, concise, and respectful. Here's a breakdown of how to write a resignation letter, including what to include and what to leave out.
What to include in your resignation letter?
- Background details: Every formal resignation letter starts with your name, job title, and department. Include the date at the top of your resignation letter.
- Statement of resignation: Clearly state that you’re resigning. For example: “I am writing to formally resign from my position as [Job Title] at [Company Name].”
- Resignation date: Mention your final day at the company. Make sure it aligns with the notice period in your employment contract — typically one month in Singapore.
- Expression of gratitude: Add a sincere ‘Thank you for your support’ to show appreciation for your experience in the company, and keep a professional tone.
- Reason for resignation (optional): If appropriate, briefly mention your reason, such as “career growth” or “personal circumstances.” Keep it general and positive, and avoid putting too many personal details.
- Offer to assist with the transition process (optional): Offering to train a replacement or complete projects before your final day with your current employer can leave a good impression.
- Professional closing: End with a polite sign-off, such as “Kind regards” or “Sincerely,” followed by your full name.
What to leave out of your resignation letter?
While it’s important to be clear about your decision to leave, some details are best left out of your resignation letter. Keeping the tone professional and positive helps you exit on good terms and preserves your reputation for future opportunities.
- Negative feedback: To maintain good professional relationships with those you will leave behind, resist the temptation to write a resignation letter focusing on your job dissatisfaction. Avoid mentioning negative remarks or personal grievances to ensure a smooth transition during this career change.
- Critique of the organisation: Even if you’re feeling negative about the company, avoid criticising any of their procedures, products, or services in your resignation letter.
If you wish to provide feedback, always end on a positive note. This will keep a professional tone and ensure a well-written resignation letter. But as much as possible, write a registration letter that focuses on you and your departure from the company.
- Being offered a higher salary: Even if this is true, it’s best not to include this in your resignation letter. If you want to use your resignation as leverage to receive a counteroffer, it is more prudent to discuss your plans with your boss before writing a resignation letter.
Also read: Here are 12 reasons to decline a counteroffer after submitting your resignation letter
Resignation letter templates
To help you with the tricky task of coming across as tactful and grateful when leaving your company, here are some resignation letter templates that you can go over to get you started on writing one that is appropriate to your situation.
1. Simple resignation letter (general use)
Subject: Resignation Letter
Date
Name of the Recipient
Position
Company
Company Address
City, State, Zip Code
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position at [Company Name], effective [Last Working Day, typically two weeks from the date].
I’m grateful for the opportunity to work with the team and appreciate all the support and learning experiences I've had during my time here. I’ll do my best to ensure a smooth transition.
Thank you once again.
Kind regards,
[Your Name]
2. Short resignation letter (concise and to the point)
Subject: Resignation Letter
Date
Name of the Recipient
Position
Company
Company Address
City, State, Zip Code
Dear [Manager’s Name],
I’m writing to resign from my role at [Company Name], effective [Last Working Day].
Thank you for the experience and support.
Best regards,
[Your Name]
3. Professional resignation letter
Subject: Formal Resignation Letter – [Your Name]
Date
Name of the Recipient
Position
Company
Company Address
City, State, Zip Code
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my role as [Job Title] at [Company Name], with my last working day being [Date], in accordance with my one-month notice period.
I appreciate the opportunities I've had to grow professionally and personally during my time here. I remain committed to supporting the team during this transition.
Wishing the company continued success.
Sincerely,
[Your Name]
4. One-month notice resignation letter (with reason: career advancement)
Subject: Resignation Letter with One-Month Notice
Date
Name of the Recipient
Position
Company
Company Address
City, State, Zip Code
Dear [Manager’s Name],
I’m writing to formally resign from my position at [Company Name], with my last working day being [Date], respecting my one-month notice period.
This decision was not easy, but I’ve accepted a new opportunity that aligns with my long-term career goals. I’m thankful for the experience, mentorship, and friendships I've gained here.
I’ll ensure a smooth handover during my remaining time.
Warm regards,
[Your Name]
5. Resignation letter for misalignment or role fit issues
Subject: Resignation Letter
Date
Name of the Recipient
Position]
Company
Company Address
City, State, Zip Code
Dear [Manager’s Name],
I’d like to formally resign from my position as [Job Title] at [Company Name], with my last working day being [Date], in line with the required notice period.
While I value the experience and have enjoyed working with the team, I believe the role no longer aligns with my professional goals.
Thank you for the opportunity and support during my time here. I’ll do my best to wrap up my responsibilities and assist with the transition process.
Sincerely,
[Your Name]
6. Professional resignation letter for retirement
Subject: Resignation Letter
Date
Name of the Recipient
Position]
Company
Company Address
City, State, Zip Code
Dear [Name of the Recipient],
I wish to inform you that I will be retiring from my position as [Job Title] at [Company Name]. My last working day will be on [Date].
While I am excited to begin this new chapter of my life in retirement, it is certainly a bittersweet moment to leave the company. During my remaining time here, I will do my best to complete all pending tasks and assist in training my replacement to ensure a smooth handover. Please let me know if there is anything else I can do to aid in this transition. You can reach me at [contact number] or [email address] if any questions arise, even after my last day.
Thank you once again for the opportunity to be part of [Company Name]. It has been an honour working with you and the team, and I am proud of all we have accomplished together. I wish you and everyone at the company continued success, and I hope we can stay in touch.
Sincerely,
[Your Name]
7. Amicable resignation letter
Subject: Resignation Letter
Date
Name of the Recipient
Position]
Company
Company Address
City, State, Zip Code
Dear [Name of the Recipient],
I hope this message finds you well. I’m writing to formally resign from my position as [Your Job Title] at [Company Name], with my last working day being [Date], in line with my notice period.
This decision wasn’t easy, as I’ve genuinely enjoyed being part of such a collaborative and supportive team. I’m incredibly grateful for the opportunities to learn and grow professionally, and I sincerely appreciate your leadership and the trust you’ve placed in me throughout my time here.
Thank you once again for the opportunity to be part of [Company name]. It has been an honour working with you and the team, and I am proud of all we have accomplished together. I wish you and everyone at the company continued success, and I hope we can stay in touch.
Warm regards,
[Your Name]
Also read: Here's how to quit your job professionally and gracefully
Write a resignation letter that resonates?
Hopefully, these resignation letter templates can ensure a smooth transition process and guide you to your next chapter.
Generally speaking, it is customary to give your employer a heads-up a month ahead of your last day to find, hire, and train your replacement. For employees still under probation, a two-week notice is encouraged. Check your employment contract to determine how much lead time you need to give the company.
While leaving one's job without having one to move to is becoming more common these days, make sure you update your Jobstreet Profile so employers know what you have to offer. Among other things, your work history helps employers determine whether your skills are relevant to the candidates they need to hire.
Start finding #JobsThatMatter to you on our website or mobile app. Remember to add #WorkNow to your profile to let employers know that you are readily available for employment. You can also go to Jobtreet's Career Resources Hub to get expert advice to help guide you through your career journey.
FAQs
- How to write a short resignation letter?
Use clear, simple language. State your position, your final working day, and thank your employer. Keep it brief and professional. A short resignation letter is often best for situations where formality is still required but minimal detail is needed, such as internal transfers or short-term roles. - How much notice do you need to give in your professional resignation letter?
This depends on your employment contract. In Singapore, one month’s notice is typical, but check your specific terms. Some contracts may allow for shorter or longer transition periods depending on your role or length of service. A professional resignation letter will follow the notice period dictated by your contract. - Do you need to include a reason for resigning in your letter?
No. While it’s optional, it can help provide context and might help with the transition. If you choose to include a reason, keep it general and positive. For instance, stating you’re leaving for personal growth or new opportunities shows professionalism. - To whom do you address your resignation letter?
Usually to your direct manager. If unsure, check your company’s policy or consult HR. You can also copy HR if required by internal procedures to ensure a smooth transition. - Can you take back a resignation letter?
Possibly. If circumstances change, speak with your manager or HR immediately. However, reversal isn’t guaranteed, especially if your replacement has been confirmed. Acting quickly and professionally can increase your chances of reconsideration.
