7 Things to Watch Out For When You Reject A Job Offer

Even during good times, the hiring and job hunting process can be stressful and tedious. But the difficulty goes both ways. While candidates bemoan the meticulous screening system and the length of time recruiters take to respond, hiring managers also have to sift through several applications. They have to pore over every detail and credential before finding the right fit for the job.

So, imagine this scenario: after weeks of shortlisting and interviewing candidates, they have come to the decision to give you the role-- only for you to reject the job offer.

Of course, declining a role that you applied for is valid. You may have come across a position that offered you either better compensation and benefits or a more preferable work culture. After going through the interview, maybe you realised the company was not the right fit. Be empowered enough to make your own decisions that you believe will benefit your career path and individual growth.

That said, Singapore's industry circles are small. Even if you may not work directly with the company you are about to turn down, there is a likely chance you will cross paths in the future. It may be to your disadvantage to burn bridges with a hiring manager, as it could also cast a negative light on your future employment opportunities.

It pays to be sensitive and careful about wording your rejection: you get to follow your desired path while keeping your image and ties intact. Here are things to watch for when turning down an offer gently.

What not to do when you reject a job offer

Do not "ghost" the hiring manager.

It might seem less awkward to just not respond after receiving the job offer email. However, "ghosting," or simply not responding, is never good in any situation. The company, after all, has invested much in the screening process to select you for the role. To have the HR manager's email met with silence, only for them to find out you have accepted another job through social media or other colleagues, may sour their impression of you.

Do not take too long to reply.

While you may not intend to ignore the hiring manager, do not take too long in replying either. Being prompt about your decision shows that you respect the recruiter and the company enough. The HR department also gets enough time to contact other shortlisted applicants for the role.

No need to get specific about your reasons.

While the company may deserve an explanation on your decision, you can opt for the diplomatic route: provide a vague and courteous reason. If you have received a more generous offer at another company, spare them the details. You can simply say that you have accepted another position that was better suited to your career objectives.

Do not forget to thank them.

While this should be a no-brainer, do not forget to thank the hiring manager and everyone else who met with you during your application. After all, they spent time and resources meeting with you. Being chosen for a job is flattering, and it would be nice to offer them something positive in return, even if it is not your acceptance.

How to reject a job offer nicely

Keep it short and sweet.

You will want to keep your rejection letter prompt and straightforward. That said, do more than say "Thanks, but no thanks." Mind the tone of your reply-- keep it as courteous and diplomatic as possible. Start by thanking them for the opportunity to meet with them and discuss the specifics of the role, and

Offer referrals if you can.

A company may be a dream that turned out to not be the right fit. Recommend colleagues and contacts whom you think are better suited for the role. The manager will appreciate your thoughtfulness, and it shows you hold the company in high regard.

Be open to keeping in touch with them.

End the letter on a positive note by keeping the door open for subsequent opportunities. Perhaps you would like to consider another role with them in the future. Or, it may be within your interest to keep them within your network. Be sure to mention this and offer any additional contact details if necessary so they can keep you in mind.

Job Offer Rejection Letter Sample

Dear (hiring manager's name),

Thank you so much for offering me the position of (Job Title) with (Name of Company). After careful consideration, however, I must respectfully decline this gracious job offer. I have decided to accept a position with another company that is more in line with my current career goals and personal objectives. That said, I have in mind some network contacts who may be better suited to the role, and I would be happy to recommend them.

Thank you so much for taking the time to consider my application and share more about your company's vision and goals. I wish you continued success, and I hope for the opportunity to connect again in the future.

Sincerely,

(Your name)

Keep your reputation and relations intact, and chase after the #JobsThatMatter without any loose ends. If you are still on the hunt for other opportunities, JobStreet's Career Resources Hub contains expert insights on job fulfilment and other helpful career advice, so you can find passion and purpose in your own career.

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